Maintaining the safety and integrity of your electronic medical records software doesn’t happen on its own. Rather, healthcare organizations must prioritize safety and security in order to mitigate their risk of cybersecurity attacks, data loss, and even internal theft or data compromisation.
Electronic medical records are often considered as being safer than their paper counterparts in many ways. Data can only be accessed by certain parties with the appropriate authority. Data is also preserved in the event of an emergency, such as a fire or flood.
However, these benefits of EMRs are only fully achieved when EMRs are secured not just from internal sources, but also from the rest of the world.
Let’s explore four crucial components of data security to preserve your electronic medical records software and allow it to reach its full potential:
#1 – Proactivity Against Data Security Breaches
The best defense that healthcare organizations hold over cybersecurity and data protection is a proactive approach. Data security isn’t an automatic guarantee, regardless of the built-in security features the software provides.
Part of your responsibility relies on selecting trusted industry partners that are continually taking the necessary precautions to reduce data risk. Before partnering with a provider, it’s important you fully vet their commitment to security and ensure their parameters are up to par.
#2 – Compliance at a Minimum Requirement
HIPAA and HITECH compliance isn’t negotiable when it comes to electronic medical records software. Each serves as a blueprint of what healthcare organizations must pursue to ensure data integrity and security.
But where many healthcare organizations fail to do is go above and beyond the basics that are required by these agencies.
Security issues and concerns are not universal, which means your company will need to consider its own risks and strategy when focusing on EMR security.
Rather, think of HIPAA and HITECH as baselines, not finish lines. No standard set of compliance data or requirements can reflect the vast needs of individual organizations. It’s important you comply with their requirements, but also tailor security solutions to your own specific use.
#3 – Role-Based Access to Patient Data
Healthcare data breaches don’t always occur from the outside. Case in point: a Florida Hospital Celebration Health employee unnecessarily and illegally accessed multiple patient medical records, and was eventually arrested by the FBI.
This case is one of many that demonstrate the necessity to restrict medical record access as much as possible to minimize the chance of critical patient data being seen by persons intending to misuse the data.
#4 – Audit Trails for Data-Driven Insight
An audit trail within your electronic medical records software tracks the activities performed within the system. You can know at a glance the exact path taken by a specific user to understand who is accessing your data, at what time they’re accessing it, and what specifically they’re looking at.
Only administrators should have access to these records. There’s little to no chance of records being deleted or otherwise altered. This way, in the event you do need to perform a data audit, you have the most accurate representation of who is accessing your data.
How Roxiticus Health IT Consultants Can Help
Electronic medical records software has had a high adoption rate across healthcare organizations. With this widespread use must also come a proactive approach to maintaining data integrity and security.
Roxiticus Health IT consultants take your healthcare data as seriously as you do. We work to help you compare and source electronic medical records software providers that address current security issue and plan for your needs in the future.
Contact us today to schedule a consultation and ensure data security remains a top priority in your organization.